The kickoff meeting

The very first step in starting your new website project will be to meet with your project manager and officially kick off your project. Kickoff meetings can be done in person or over the phone depending on your location and your preferences. Each project and kickoff meeting is unique but overall these are the items that will be discussed.
  • An overview of your company
  • What you would like to accomplish with the new site
  • Ideas for the new navigation
  • Ideas for the new designs (on all full design projects)
  • Modules you may be using
  • Important technical or online payment information
Your project manager has already done a little bit of research on your company and your website but we want to hear from you. Please bring any marketing material, requests and ideas for the new site with you so we can take dilligent notes. These notes will be organized into a project scope document that will be sent to you after the kickoff meeting. The scope acts as a recap of the items discussed int he kickoff meeting and is used as a guide throughout the rest of the project. Here is an outline of a kickoff meeting:
 
 
A. Introductions. You will meet with your project manager and a secondary contact for your project. We will go through quick introductions and want to hear all about you. Feel free to bring anyone along who may be working with you on your new website project.
 
B. Kickoff documents will be passed out and/or reviewed.  Before we go through our kickoff doucment with you, we will ask you to explain to us in your own words, what you do and how you got there. This will lead into a discussion about items specific to your current and new website.
 
C. Design goals and technical information for the new site. Now that we have some great background information, we will skim through the kickoff document together. This information will be used to write a detailed overview of the project, how to design the new site and what items to market in the order of their importance. We will also need to know if you have or need online transactions and ask you informaton about your current DNS settings.
 
E. Training. Next we will introduce you to your new Tendenci development site, show you how to log in, and how to edit pages on your site. You will be attending our Tendenci training classes, but this will give you a head start on using Tendenci and give you the opportunity to ask any questions about the software.
 
F. Project outline documents will be passed out. The last step in the kickoff meeting will be to review the project outline document. This will give you a step by step outline of work that will be done on your new site and in what order. This is a great time for any final questions if you have any. Your project manager will be following up with you shortly via email with a recap of the kickoff meeting and information on upcoming training classes.